Last updated: August 2026
Al-Nimra School is committed to protecting the privacy and personal information of our pupils, parents and guardians.
This Privacy Notice explains what personal information we collect, why we collect it, how we use and protect it, and the rights you have in relation to your information.
1. Information We Collect
We may collect and process personal information about pupils and their parents or guardians, including:
- pupil names and dates of birth;
- parent or guardian names and contact details;
- home addresses;
- telephone numbers and email addresses;
- attendance records;
- homework and learning information;
- emergency contact details;
- relevant medical or health information needed to support a pupil safely while attending the school;
- enrolment and registration information; and
- photographs or videos where appropriate consent has been obtained.
We aim to collect only the information that is reasonably necessary for the operation of the school and the education, welfare and safety of our pupils.
2. How We Use Personal Information
We use personal information to:
- process applications and enrol pupils;
- organise pupils into appropriate classes;
- maintain pupil and parent records;
- record and monitor attendance;
- provide and monitor homework and learning;
- communicate with parents and guardians;
- contact parents or emergency contacts when necessary;
- support the health, safety and welfare of pupils;
- administer the school and its educational programmes; and
- meet applicable legal, safeguarding and regulatory responsibilities.
We do not sell personal information.
3. Our Lawful Basis for Using Personal Information
Al-Nimra School only processes personal information where there is an appropriate lawful basis under UK data protection law.
Depending on the circumstances, this may include processing that is necessary to operate the school and provide educational services, comply with legal obligations, protect the vital interests of a pupil or another person, or pursue the school’s legitimate interests while taking particular care to protect the rights and interests of children.
Where we rely on consent for a particular activity, such as certain uses of photographs or videos, consent can be withdrawn.
4. Photographs and Videos
Al-Nimra School may take photographs or videos of pupils during school activities, events or lessons.
Where consent is required, photographs or videos will only be used for the purposes covered by the consent provided by the pupil’s parent or guardian.
Parents or guardians may withdraw their consent for future use of photographs or videos by contacting the school.
We will always aim to use photographs and videos responsibly and with consideration for the privacy and safety of our pupils.
5. Medical and Emergency Information
We may hold relevant medical, health or emergency information where this is necessary to help us protect a pupil’s health, safety and welfare while they are attending Al-Nimra School.
Access to this information is restricted to authorised members of staff who need it for an appropriate purpose.
6. Who We Share Information With
Access to pupil and parent information is restricted to authorised Al-Nimra School staff who require the information to carry out their responsibilities.
We do not sell personal information or provide it to other organisations for their own marketing purposes.
There may be exceptional circumstances where we are required or permitted by law to disclose information, including where this is necessary to protect a child or another person, comply with a legal obligation, or respond to an appropriate request from an authority.
7. How Long We Keep Information
Pupil information is generally retained while the pupil is enrolled at Al-Nimra School.
When a pupil leaves the school, we review the information held and securely delete or dispose of information that is no longer required.
Some records may need to be retained for longer where there is a legal, safeguarding, financial or other legitimate reason for doing so.
We do not intend to retain personal information for longer than is reasonably necessary.
8. How We Store and Protect Information
Pupil and parent records may be maintained electronically, including in spreadsheets stored securely on school-managed devices.
Access to these records is restricted to authorised Al-Nimra School staff who require the information to carry out their responsibilities.
Al-Nimra School takes appropriate measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure. Devices containing personal information are protected against unauthorised access.
We regularly review the information we hold and aim to ensure that personal information is kept securely and only for as long as it is required.
9. Your Data Protection Rights
Depending on the circumstances, you may have the right to:
- ask us for a copy of the personal information we hold about you or your child;
- ask us to correct inaccurate or incomplete information;
- ask us to delete personal information in certain circumstances;
- ask us to restrict how information is used in certain circumstances;
- object to certain uses of personal information; and
- withdraw consent where we rely on consent to process information.
These rights do not apply in exactly the same way in every situation, and there may be circumstances where we are legally permitted or required to continue holding or using certain information.
To make a request, please contact Al-Nimra School using the contact details below.
10. Website and Cookies
Our website may use cookies and similar technologies that are necessary for the website to function or that help us understand how the website is used.
Where required, visitors will be given appropriate information and choices regarding non-essential cookies.
Our website may also contain links to external websites. Al-Nimra School is not responsible for the privacy practices of external websites, and visitors should review the privacy information provided by those organisations.
11. Changes to This Privacy Notice
We may update this Privacy Notice when our practices, services or legal obligations change.
The latest version will be published on the Al-Nimra School website together with the date it was last updated.
12. Contact Us
If you have a question about this Privacy Notice, would like to know what personal information we hold, or would like to exercise a data protection right, please contact:
Al-Nimra School
The Barlow RC High School
Parrs Wood Road
Manchester
M20 6BX
Email: management.alnimra@gmail.com
Telephone: +44 7565 113 739
